The gift that keeps giving
Gift Aid is a UK tax incentive that enables tax-effective giving by individuals to charities in the United Kingdom.
Gift Aid Declaration Form
SOHK Website (sign into Manager)
Gift Aid/HMRC Website
GoCardless Website
Stripe Website
Xero here .
Check when the last claim was by going to the Gift Aid folder for the current financial year.
On the SOHK website, in Manager, click 'Reports'.
In the Reports drop-down select 'Donations (Gift Aid)' and select the dates you want the report from. Usually this will be from the date of the last claim to today.
This will create a report on all donations received to the charity through the website which have indicated they would like to add gift aid.
Go to the Stripe and GoCardless websites. Download the payment reports beginning from the last time a Gift Aid schedule was submitted until present. The report you want in Stripe is Payments, filtered by Date; and in GoCardless is Payments with Charge Date set to the relevant window (pro tip: not 'Created date').
Compare the Donor lists from the SOHK Gift Aid Report to the Stripe and GoCardless Reports. If there are any abnormalities remove these.
On the new Gift Aid Schedule transfer the relevant data from the Gift Aid Report
Formatting is important
No full stop after Mr/Mrs/Miss/Ms
Postcodes need to be in capitals
Spaces are required within postcodes at the correct junctures
... and be careful lower case Ls and the number one are very similar in a postcode.
If you find a mis-formatted postcode, find the person in the website manager (People> Members) and correct the formatting on their record, so it's right next time
Sign into the HMRC website. Click 'view account'
Click make a charity repayment claim. Check the dropdown for Gift Aid, (if you also are including small cash donations in the aggregated claim check this too).
Complete the 'about your organisation section (e.g. charity No: 114709)
Ensure to save the document as an OpenDocument Spreadsheet.
Upload your .ODS. If there are errors the HMRC website will inform you of these. If errors are on the page resolve these and re-upload.
Click through the website stages.
Now upload the completed claim form to the Finance Gift Aid Folder on Sharepoint .
On Xero create an invoice for 25% of the total donations being claimed for with a due date c. three months from submission. This invoice can then be used to reconcile Gift Aid received.
